Simsol has built-in fail-safes to ensure you won’t lose your data on accident. Because of this, importing in data then deleting it will not completely delete the files from your claim file’s memory. This can cause a conflict if say, you were to import in 500 claim photos, delete out half, and then try to upload it to the carrier using a spotty internet connection. To completely remove these files from the claims memory, making the file size smaller, you can pack the data. Packing can be done by right-clicking on the compatible components and selecting ‘Pack’. Compatible components include reports, forms, sketches, photos, attachments, and notebooks.
To prevent large claim files in the future:
Take Pictures at Optimal Size
It’s important to set up your camera correctly in order to keep your image sizes at the most efficient size when creating a Photo Sheet for a Simsol Claim file. Please remember different cameras have different camera set-up menus and settings. You must first refer to your camera owner’s manual for proper steps accessing your camera set-up procedure. Simsol, by default, will automatically downsample all images importing in the Simsol Program to 800x600 sizes but it is more desirable to set your camera to 640x480 first to cut down the photo sizes.
Please follow the steps below:
1. Set your camera setting to a 640x480 Resolution. If your camera does not have a resolution by pixels setting, then use the ‘Standard Resolution’. If your camera does not have the 640x480 resolution, or are unfamiliar with the ‘Standard Resolution’ setting, use the next one closest to the 640x480 resolution.
3. If your camera has a DPI Setting; then use 70 to 100 DPI for your images.
4. If your camera allows you to choose a file type, Simsol recommends using .JPEG
Once you have set up your camera, try taking sample photos; then check the file size of the image by downloading the image in a sample Simsol Claim File. Please refer to Simsol Digital Photo Guide for proper instruction for importing your images into Simsol. The ideal file size should range from 70k to 150k for each photo.
Reduce Sizes of PDF Attachments and Other Documents
Next to photos, your attached documents are the biggest reason claim files have trouble sending through unstable internet connections. There are, however, some steps you can take to prevent this conflict.
Reducing the File Size Using Scanner Settings:
Each scanner has it's own set of preferences and options. You may be able to reduce the resolution or file size of a scanned document by altering the settings of your specific scanner. You will need to consult the manual of your specific scanner for information on how to do this. Be sure to also let your insured know that the documents they’re scanning in should be in a lower-res.
Reducing the File Size of Images that are being attached to PDFs:
There are multiple image types, each with their own file sizes and resolutions. The BMP image format is traditionally a high resolution format, with a larger file size. The JPEG format is traditionally a smaller resolution format, with a smaller file size. Try to use the JPEG format to reduce file sizes, but be aware that this can result in a loss of image quality.
Reducing the File Size of PDFs through Adobe:
There is a tool available in Adobe PDF Reader that can reduce the size of PDFs, but is a paid tool that you would need to first purchase in order to have access to it. If you do have this tool, you can access it by clicking on the View tab at the top of the PDF, selecting the 'Tools' option, then 'More Tools', and then 'Open'. From this screen select the Optimize PDF option further down the page.